CM TeleSummit – Help! I Need Volunteers – Kevin Ranfield

cmtelesummit Here is my next, and last, installment of notes from the CMTelesummit.  Thank you to CMTelesummit for providing this awesome resource for those of us who can’t travel to traditional conferences!

Some key ingredients to engaging volunteers to your children’s ministry

  • Have a presentable plan
    • Have to have a vision for the Children Ministry
    • Have to document that vision
    • Hard to lead someone somewhere when they have no idea where they’re going
    • People like to be part of something where there is a goal in sight
    • Hand potential volunteers a copy of the written down vision

  • Be organized
    • Rather make it too easy to volunteer than too hard
    • Want to volunteers to feel like they have a purpose
    • People want to know what is expected of them
    • A good set of directions is always helpful
    • Provide weekly lessons/scripts, service schedules
    • Timeline of service gives everybody an idea where they should be on the schedule
  • Specific Job Descriptions with details about that job
    • Forces us into organization
    • Lets volunteers know what they should be doing
  • Training
    • Frustrating not to know how to accomplish something you’ve been asked to do
    • Variety of ways
      • On-Site
      • Video on website
      • DVD
    • Streamline it to make it effective and efficient for all volunteers
    • Be sensitive to people’s schedules
  • Develop a new volunteer process
    • What process are you using to make sure you’ve done everything when adding a new volunteer
    • Application
    • Interview
    • Background check
    • Observation period – observe an actual service
    • Training
    • Shadowing – final process before being put on the schedule
    • Make sure they know the process from the very beginning
  • Let your volunteers do their job
    • Easy to step up and do their job when they’re not getting it done
    • When you do that, you send the message that they aren’t needed
    • Fight temptation to redo their job
      • Just because they didn’t do it your way doesn’t mean it’s wrong
    • Give them the tools, equip them properly, encourage them, and let them take it
    • Sometimes assign task and then leave the room
      • When you stay, there is a tendency to let you do it
  • Offer Follow-Up / Continuing Training
    • Change is inevitable
    • In order to be successful, need to be continually changing
    • Must make sure your volunteers are kept in the know about changes
  • Look for creative ways to communicate to your volunteers
    • On site meetings
    • Blogs
    • Podcasts
    • Might use more than one way
  • Be Sensitive to Volunteer’s Needs
    • Easy to lose sight of
  • Take the time to celebrate
    • Let volunteers know of their accomplishments
    • Do events that have nothing to do with Children’s Ministry
  • Realize that not every volunteer will stay in your Children’s Ministry
    • Not everybody is cut out for it

How do you get people in the door?

  • Have to make an investment in people at a personal level
    • Need to recruit not just announce
    • Talk to people individually
      • Express to them that they are needed
      • When people realize that they’re needed, they desire to get involved
  • Be team focused rather than ministry focused
    • More than just desiring to plug people into a position
    • Want to get people plugged in where they will fit
      • What they like to do
      • Happy in what they’re doing
      • Going to do a good job
      • Everybody wins
  • Campaigns can also work
    • Have current volunteers recruit as many people as they could
    • Operation serve to give current ministers a break during the summer
  • Pray
    • Key factor in bringing quality volunteers

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